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Privacy Policy

Template for legal review. This document is a starting point and must be reviewed and approved by a qualified legal adviser before the website is launched.

This policy explains how Virtus Systems ("we", "us") collects, uses and protects personal data when you visit this website or contact us through it.

Who we are

This website is operated by Virtus Systems.

For any question about this policy or your personal data, contact us at info@virtus-systems.net.

Data we collect

  • Details you submit through the contact form: full name, company, work email, phone number (optional), the service you are interested in and your message.
  • Technical data needed to deliver the website securely, such as IP address and browser type, processed by our hosting provider.
  • Analytics data about how the website is used, only if you accept analytics cookies.

How we use your data

  • To respond to your enquiry and discuss our services with you.
  • To prepare proposals and, where you become a client, to manage our relationship.
  • To keep the website secure and working properly.
  • To understand how the website is used and improve it, where you have consented to analytics.

Legal bases

We process enquiry data on the basis of your consent and our legitimate interest in responding to business enquiries. Analytics data is processed only with your consent, which you can withdraw at any time through the cookie settings link in the footer.

Cookies and analytics

The website stores your cookie choice in your browser. Analytics cookies are set only after you click "Accept analytics". If you decline, no analytics scripts are loaded.

Sharing your data

We do not sell personal data. We share it only with service providers that help us operate the website and handle enquiries (for example hosting, form processing and email), under appropriate contractual safeguards, or where required by law.

International transfers

Where data is transferred outside your country, we ensure appropriate safeguards are in place as required by applicable data protection law.

How long we keep data

We keep enquiry data only for as long as needed to deal with your enquiry and any resulting relationship, and in line with our legal obligations.

Your rights

  • Access the personal data we hold about you.
  • Ask us to correct or delete it.
  • Object to or restrict certain processing.
  • Withdraw consent at any time.
  • Request a copy of your data in a portable format.
  • Lodge a complaint with your data protection supervisory authority.

Changes to this policy

We may update this policy from time to time. The date of the latest version is shown on this page.